Xiant Filer™ Features
Folder recommendations
Filing capabilities
Email productivity
Outlook integration
Customize Filer's user interface
Topical view of email (Topics)
Multi-machine support
Performance
Folder recommendations
Filer uses an advanced recommendation algorithm to suggest folders where you are likely to move email. The algorithm:
- Matches keywords in an email's subject line with names of available folders
- Learns your filing preferences by tracking where you previously filed email:
- From a particular sender,
- Sent to common addressees, and
- From the same conversation thread.
- May return multiple recommendations, listed in order of expected relevance
- Differentiates between multiple folders of the same name
- Keeps folder recommendations separate for delegate mailboxes
- Optionally exclude mailboxes or Personal Folders (.pst files) from recommendations
To supplement Filer's recommendations, optionally configure up to three of your favorite folders as default recommendations.
Filing capabilities
- Presents quick pick recommendations to move selected messages to the most highly recommended folder with one click
- Move a related messages from a single selected email:
- Move an entire conversation thread
- Move messages from a conversation thread received previous to the selected one
- Move all messages from the sender
- Move all messages from the sender received previous to the selected one
- View an explanation of how Filer recommended each folder for the selected email
- File to public folders in Outlook
- Undo the previous move you initiated using Filer
- Mark messages moved by Filer as having been read (optional)
- Include sent messages when moving an entire message thread (optional)
- Automatically file messages received from a sender after a specified delay (Outlook 2007 only)
Email Productivity
- Use Filer's folder recommendations to file email with a single click
- File related mail, either by conversation or by sender, from a single selection
- Snooze low priority mail by temporarily removing it from your inbox for a chosen duration
- Automatically file email received from a sender after a chosen delay
- Search the Outlook folder hierarchy by name to jump to a particular folder in the Navigation pane
Outlook integration
The Xiant Filer user interface is integrated into the following areas of Outlook:
- Outlook window:
- For Outlook 2003 and 2007: a Xiant Filer toolbar and menu

- For Outlook 2010: Filer controls on the Ribbon

- Filer commands on the message shortcut menu, which is available by right-clicking email in the message list (unsupported in Outlook 2003)

- Message window:
- Filer controls are available on the toolbar (Outlook 2003), or
- Ribbon (Outlook 2007 and 2010)
Customize Filer's user interface
- Choose which of the following filing actions should appear on the toolbar or Ribbon and the message shortcut (right-click) menu:
- Move conversation thread
- Move previous in thread
- Move from sender
- Move previous from sender
- Choose the number of quick pick folder recommendations – from one to three – that can be displayed on the toolbar or Ribbon and the message shortcut (right-click) menu
- Optionally disable the Topics feature
Topical view of email (Topics)
Use Filer's
Topics feature to group, collect, and track email (sent as well as received) that pertains to specific conversation threads:
- Create a topic from a single selection (Filer searches the mailbox for other messages in the thread and adds them for you)
- Add or remove email threads from a topic
- Show or hide topics – all or selectively – to display only those topics in which you are interested
- Open email directly from a displayed topic
- Identify new/unread email in a topic
- File email from a topic to an Outlook folder:
- Move by utilizing folder recommendations, browsing for a folder, or dragging the topic to an Outlook folder
- Selectively exclude messages by folder (for example, leave your sent email in the Sent Items folder)
- Arrange displayed topics on the screen:
- Move and resize a topic or change its color
- Dock topics to the exterior of the Outlook window
- Stack topics on top of one another to conserve screen space
- Delete a topic when you are finished with it (this does not delete email from your mailbox)
Multi-machine support
If you work in a Microsoft Exchange environment and use Outlook on multiple computers, you can install and use Filer on each one. Filer:
- Considers your filing habits from all computers when it recommends folders
- Shares all topics across computers
Performance
- If Windows Search is configured to index your mailbox , Filer searches the index instead of the mailbox when moving batches of related email or when adding email to a topic
- If an action requires Filer to search the mailbox directly, Filer attempts to move the process to the background so that you can continue to interact with Outlook
- If a filing action that requires moving a large quantity of email cannot be moved to the background, Filer provides you with feedback in the form of a status dialog